Vendor Additional Procedures

The month-end and year-end procedures are used to update vendor history. To insure that you always have the most accurate, up-to-date information, Key OPs publishes period-ending procedures in the year-end issue. The information is also available at www.ddms.com. For a complete checklist of period-ending procedures, refer to Key OPs.

 

The vendor month-end and year-end procedures are performed in the (MK) Period End Functions screen. You can also perform the vendor period-ending procedures in the (C) Vendor Master screen. However, ECi recommends using the (MK) screen.

 

Note: The passwords for these procedures are set in the (LC) Vendor and A/P Parameters screen. Parameters for these procedures are set in the (LM1) screen. For details, see Vendor Parameters.

  1. To access the (MK) screen, double-click graphics\KEYOPMENUICON16.gif, then double-click graphics\OPERATIONALPROC16.gif. The (M) Operational Procedures screen appears.

  2. Select the [K], Period End Procedure function. The (MK) screen appears.

Month-end

The month-end procedure clears the MTD Total box in the Vendor Account Status tab. Do the month-end procedure at the end of each month, except the last month of the fiscal year.

 

Notes: Do not perform the month-end procedure more than once a month.  Do not perform the month-end procedure at year-end.

 

Year end

The year-end procedure moves the figure in the YTD Total box to the Last Year Total box in the Vendor Account Status tab. The year-end procedure also clears the MTD $ box. At the end of each fiscal year, do the year-end procedure.

 

Warning: The month-end and year-end procedures are dedicated functions. Be sure that no one is using the system until the period-ending procedures are complete. When the period-ending procedures are complete, you see the message, End of Program - Any Key to Continue. Press Enter to clear the message.