About the (MA) Procedure
The daily procedure, commonly called the (MA), is a part of the day-end procedures. There are a few steps you must do at day-end before doing the (MA). For a complete list of day-end steps, refer to Key OPs.
The (MA) flushes completed pick tickets (those at status B) from the active order entry file (P-MASTER) to the sales journal for the current month (JOUR-S). If you set the Archive Specials field in the (LGØ) Order Entry Parameters screen to Y, specials for the invoiced line items flush from the P-SPECIAL file to the JO-SPECIAL file. In addition, if you also set the Keep All Pick Fields in JOUR-S field to Y in the (LGØ) screen, the system saves all the detail for every saved record. If you set this field to N, extended item information, quantity information, purchase order information, due date, terminal ID, and exception code information is not saved.
When you flush the completed orders to the JOUR-S file, do the following:
Compress the P-MASTER and P-SPECIAL files
Compress the SHORT-BUYS and RECEIPTS files
Separate invoiced items from items on open orders. This lets you report separately on invoices and open orders.
When you perform an (MA), the system updates numerous files, such as C-SALES and C-MSALES, for each time an item is ordered, and compresses the EDI files. Additionally, the system updates the record of an item key (item number and company) that has been changed in the Item window each time it appears in the following files:
|
CONTRACTS |
P-BO-INDEX |
Z-C-TYPES |
|
CON-VENDOR |
P-MASTER |
Z-DEFAULTS |
|
I-ALIAS |
P-SPECIAL |
Z-JOURNAL |
|
I-A-INDEX |
PO-MASTER |
Z-ITMINDEX |
|
I-BOM |
PO-SPECIAL |
Z-MASTER |
|
NEW-C-ITEM |
RECEIPTS |
Z-METER |
|
P-BININDEX |
SHORT-BUYS |
Z-PARTS |
Note: This update is performed only if you set the Save Manual Changes field in the (LE) Inventory Parameters screen to Y, and if you specified Y or X in the Update Manual “E” Screen Item # Changes To Other Files During “MA” field in the (LE1) Inventory Parameters screen.
If you set the Update Manual “E” Screen Item # Changes To Other Files During “MA” field to Y, the change affects the files listed above. If you set this field to X, in addition to changing the item in the files listed above, you can run the CHG_IT program to change item numbers in the JOUR-S, JOUR-U, and JOUR-PO files.
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