Viewing Detailed G/L Postings (G/L Drill Down)

General Ledger Posting History

You can use the General Ledger History window to search for and view detailed general ledger postings. This feature is called G/L Drill Down. From the General Ledger History window, select the level of search to use. Then, you can set limits to find the postings to view.

Note: This is an authorized feature. If you have previously been using general ledger and have only recently been authorized for G/L Drill Down, you need to release batches before you can view detailed postings. If you are not authorized, see Viewing G/L Posting History.

In this window, you can also export this information to a file, preview this information before printing, change the grid settings, save the limits that you set, and load saved limits.

To preview this information before printing it, click . In the Print Preview dialog box, you can export the information to a file. See Exporting G/L History to a File.
To save the limits, see In the Load Saved Limits Dialog Box.
To load saved limits, see In the Save Limits Dialog Box.
To change the grid settings, see Setting Grid Options in G/L Posting History.

From the General Ledger menu, click , or from the Chart of Accounts History window, click .
Click the drop down arrow in the Level box to select which level of search to use. The search levels are Master, Master by Batch, and Detail. You can use the Up One Level button to change the level. For example, if you selected the Detail level, click Up One Level to change the level to Master by Batch.
In the GL Journal box, use the drop down arrow to select the GL Journal to view.
In the Search box on the left-hand side of the window, enter the limits for your search. To set limits, select the information in the Choose a Limit Field box by highlighting it. For example, you might highlight Period.
Enter the limits in the From and To boxes. Using the above example of selecting the period to limit by, you might enter 01 in the From box and 02 in the To box. To add the limits you just entered, click Add Limit. To remove a limit, highlight the limit to remove and click Remove Limit.
You can also select the Source to view. Click All Sources, Accounts Receivable, Accounts Payable, Journal Entry, Payroll, or Machine.
To begin the search, click Search Now.
The information that you selected appears. Click any box name in the following list for information about the box.

Batch
Date
Remarks
Co
RC
Major
Minor
Account
Cat
SubCat
Description
Debits
Credits
Sum Balance
Period
Source
Remit Vendor

Total Debits
Total Credits
Total Sum Balance
Click the plus sign (+) in the left-hand column to unmark the information for printing purposes. To preview this information before printing it, click . To export this information to a file, click Export (at the top of the window). See Exporting G/L History to a File.
To start a new search, click the New Search button and follow the instructions above.

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Viewing G/L Posting History