General Ledger Basic Procedures

Trial Balance Reports

The G/L Trial Balance Report shows all posting details and totals for each general ledger account. This report is part of your permanent audit trail. You should print this report for all profit centers and request full detail. In the Trial Balance Reports dialog box, you can easily set limits and options.

1. From the DDMS Master Menu, double-click .

2. Double-click .

3. In the Trial Balance Reports dialog box, you can select a report level. In the Select a Report Level to Run box, use the drop down arrow to select the report level. You can select Blank, Company, Responsibility Center, Book, Major, Minor, or Detail.

4. Next, enter the limits for your report. If you do not set limits, the report includes all of the applicable information for all locations and all accounts in your chart of accounts.
   
   Click on any of the following links for more information.

Company From/To

RC From/To

Book From/To

Major From/To

Minor From/To

Category From/To

SubCat From/To

Period From/To

Fiscal Year

Sort by Account Number

Suppress Zero Accounts

Suppress Zero Balances

Display Acct Categories

Display Carry Forward

5. When you finish selecting options, click Build Report.

6. The report opens. To print the report or export it to a file, click . To make changes to the report, go to Using the Print Preview Window with G/L Reports.

7. You can print this report by clicking .
   
   To export this report to a file, click . The Select Save File box opens. You can save this file as an Excel file or a text file. Select the folder to export the file to and type the name in the File Name box. Click OK.