Posting to General Ledger
When releasing batches, you can automatically release to general ledger, or you can manually post transactions in the General Ledger Posting window. General Ledger posting is done in the General Ledger Posting tab. You can choose to post, cancel, or reverse permanent batches.
You use the GL Batch Totals tab to view batches on screen. In the GL Batch Totals tab, you can set the grid to display only the information that you need to view. In the GL Batch Totals tab, click 
, or click the View menu and choose Set Grid. The Select Columns to Display dialog box opens. This dialog box contains the GL Number through Fiscal boxes. The boxes that are currently displayed are checked. To change the boxes to view, check the appropriate boxes. When you finish, click OK. Columns for the check boxes you selected display. See Setting Grid Options in General Ledger Posting. The Closed G/L Period and Fiscal year are displayed in this dialog box.
You can also sort information in the GL Batch Totals tab by clicking the box to sort the information. For more information, see In the GL Batch Totals Tab.
If you try to release a batch for a closed period, a warning message appears. For more information, see Closing G/L Periods.
In the DDMS Master Menu, double-click 
.
In the General Ledger menu, double-click 
.
The General Ledger Posting window opens. Use the drop down arrow in the Batch box to select the batch for which to post and press Enter. If you are posting to a permanent batch, a warning message appears.
To display all postings, check the Display All Postings for This Batch box and press Enter. All the postings display and the totals appear at the bottom of the window.
To add special lines to postings, see Adding Special Lines in G/L Posting.
Use the boxes in this window to post to G/L. For more information on the boxes in this window, see In the General Ledger Posting Tab. In the General Ledger Posting Tab, you can post to the batch, change the posting, delete a posting, or preview the posting. You can also change or reverse a permanent batch.
Enter an account number in the GL Number box or click 
to query. (For more information on querying, see Selecting a G/L Account.)
To preview your posting from the General Ledger Posting tab, click the Post Preview button. You can preview your postings before posting the batch. Use the GL Posting Preview dialog box to balance totals by location, period, or journal entry number. For more information on this dialog box, see In the GL Posting Preview Dialog Box and Using the GL Posting Preview Dialog Box.
You can post information from this dialog box by clicking the Post button. To return to the General Ledger Posting tab without posting, click Cancel.
If you post the information, the Post GL Additions/Modifications dialog box opens. Click Yes to post.
To post to a batch in the General Ledger Posting tab, click the Post to Batch button. To not post, click Cancel.
See also: