General Ledger Posting

Changing a Permanent Batch

The general ledger 8800-series is used for entries that are released periodically. You can make changes to these permanent batches in the General Ledger Posting window.

1. In the DDMS Master Menu, double-click to open the General Ledger database.

2. In the General Ledger Menu, double-click .

3. The General Ledger Posting window opens. In the General Ledger Posting tab, you can post to the batch, change the posting, delete a posting, or preview the posting. You can also change or reverse a permanent batch.
   
   To change a posting, use the drop down arrow to select the batch number in the Batch box. (If you are changing a permanent batch, select an 8800-series number.)

4. Change the period and fiscal year, if necessary.

5. Check the Display All Postings for this Batch box and then press Enter.

6. The Caution: Posting to a Permanent Batch dialog box opens. Click OK.

7. The Password Required to Edit Permanent Batch dialog box opens. Enter the password and click OK. (This password comes from the Edit field in the (LJ) General Ledger Parameters screen.)

8. The postings for this batch display at the bottom of the screen. You can change the general ledger number, the batch number, the journal entry number, the date, any text in the Remarks box, and the amount in the debit or credit box. For more information on the boxes in this window, see In the General Ledger Posting Tab. When you make your changes, press Enter. The changes that you made now appear in bold.

9. To post your changes, click the Post to Batch button.

10. The Post GL Additions/Modifications dialog box opens. Click Yes to post your changes.

See also:

Reversing a Permanent Batch

Changing a Posting