About Furniture Hedberg Orders

Furniture Order Entry Concepts

You can create furniture orders by importing and releasing Hedberg files into DDMS. This process allows you to send your furniture sales through the same order and accounting flow as other transactions.

Note: The Furniture Hedberg feature is not included in all software packages and may require authorization. For more information, contact ECi sales.

You import and release Hedberg orders in the Furniture Order Entry window. When you do, the system defaults to release the order to an existing project for the specified customer, if one exists. If a project does not exist, the system defaults to use New Project. However, you can always assign a different project number and description at the time the order is imported.

After the order is imported, the system automatically replicates all the purchase order numbers that were created in Hedberg for this order. Therefore, you do not need to build purchase orders in the Order Entry Totals tab. Since the P/Os were created in Hedberg, you do not transmit them using DDMS. After you import the order, along with the P/Os, you can view project management information for this order in the Furniture Project Management window. Once you receive the order acknowledgment, you use the Purchase Order Entry window to receive the P/Os and bill the order. For details, see Purchase Order Entry Basic Procedures.

Before importing a Hedberg order:

You must set up the customer's cross reference number in the Cross Reference box in the Customer Order Entry tab. You obtain this number from Hedberg. You must set up this number before importing Hedberg orders. If the system cannot find the customer's cross reference number, it logs an exception and you cannot import the order.
You must set up the vendor's cross reference number in the Cross Reference box in the RemitTo/Settings tab. You obtain this number from Hedberg. You must set up this number before importing Hedberg orders. If the system cannot find the vendor's number, it logs an exception and you cannot import the order.
The salesperson number you used when creating the Hedberg order must exist on the Ensite Pro system. If the salesperson does not exist in the system or if you attempt to import a Hedberg order that does not contain a salesperson number, the system logs an exception and you cannot import the order. Before importing the order, you must add the salesperson in the Salesperson window. For instructions, see Adding a Salesperson.